The Best Software for HVAC Contractors in Canada

ZenHVAC

The Best Software for HVAC Contractors in Canada

Field Service Management
May 6, 2024
9 Min Read

Your HVAC business depends a lot on the efficiency and effectiveness of your technicians and the quality of work that they can produce for your customers. Even with the amount of technical expertise they may have, a larger part of the work is maintaining your customers, their relationships, gaining more clients, and gaining a better overall revenue for your business.

With the amount of focus you and your technicians put into your work, it’s imperative that someone keeps an eye on the growth of the business and where your processes can be improved upon. This is where HVAC service software comes into the picture.

HVAC service software can help HVAC contactors like yourself with running your business. It’s a useful tool that can facilitate your daily tasks like scheduling and dispatching in seconds, which usually take minutes, if not hours of your time. No matter the size of your business or the number of technicians you employ, HVAC service software can personally cater to your needs, whatever they may be.

This piece is an explanation and comparison of some of the best choices in HVAC service software you can find in Canada. We give you the details of what HVAC service software provides, each software’s pros and cons, and the best choice for you and your business. We can focus on helping your business run, while we can also help grow your business to new heights.

Why Should You Use HVAC Service Software?

HVAC service software can help ease your load and automate a lot of tasks that usually take a lot of time on your hands.

Your main focus should be the evolution of your business into becoming a more successful and authoritative player in the HVAC spectrum of the service industry.

Everyday more HVAC business owners are understanding what this type of product can provide to their business and how it can help them grow as a whole. Take advantage of the current situation and grab this opportunity to be in the top percentage of HVAC businesses in the world.

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Can HVAC Service Software Resolve Your Issues?

Every business is different and needs a different set of helping hands to properly integrate and aid your business in its operations.

Take a look at what comparisons we’ve done and the best options you have in Canada. There’s definitely some software providers out there that can be the perfect piece that you need for your puzzle.

Every HVAC Service Software is Distinctive in Its Own Way

HVAC service software was created based on the need of HVAC service technicians and the help they needed with the processes involved in their work. It is a creation that focuses on making the lives of HVAC professionals easier and with those points of creation comes the differences in each software.

Get a Guaranteed Quality Service

With their own distinctions, each HVAC service platform can feel different to you in interaction and service. Whichever one is the right feel for you is what you shold plan on going forward with, so take a look at a few different software and choose the right one for you.

A live demonstration of the product and service can always help increase the amount of trust you have in the software, and in this industry demos are a frequent phenomenon. So, go ahead and book a free demo from ZenHVAC if you’d like to check us out and see if we fit for you.

Smooth Integration Into Your Structure

You’ve already reached a point in your operations where you are a full fledged business that is thriving on its own, so it wouldn’t make sense for you to look for a software that wants to change all of that up completely.

Many HVAC service software fit right into your operations and are made with the proper intimation that they need to integrate into your business, not the other way around.

Benefits of Service Software for HVAC Businesses

Taking Care of Customers, The Right Way

Better Customer Satisfaction can lead to better feedback and better reviews, turning into a better business flow, more customers, and a basement of brand authority.

Increase Your Revenue and Decrease Your Expenditure
Save money investing in HVAC service software and watch as your profits increase with a better workflow and system in place.

Know Everything in Real Time
Whatever information you need to know about the operations or your customers is available to you in mere seconds. Don’t need to be patient for information any more.
Save So Much Valuable Time
When you gain more time on your hands by offloading various tasks that can now be done by HVAC software, the amount of quality time you gain is a lot. Go for a vacation or put more time into the business, whatever you want to do with that.

Automated Flow of Operations
Another basis for saving time is that the business keeps running even if you’re not. Automating tasks and letting the software take care of the sequences can make you money, even when you’re not working.

The Best HVAC Service Software Out There

Here’s a conclusive list of the best HVAC Service Software in Canada out there that can help you starting today in 2024,

ZenHVAC

ZenHVAC is one of the only personalized software available for HVAC contractors out there. This software was made specifically for businesses that focus on HVAC functions and need help with the efficiency of their workflows. It offers the basic functionalities of service management software, such as invoicing, estimation, payments, and more, according to your requirements.

You don’t need to worry about slow invoices, bad management systems, no time for customer management, and similar problems that occur during the procedures of your company.

With our personalized software, take advantage of the system and focus on developing your business into one of the best of the HVAC industry.

Features

Smart Scheduling Features: Takes multiple points into consideration before planning an automated scheduling based on availability and expertise needed.

Service Agreements: Maintaining and providing easily accessible and usable service agreements for any HVAC job that needs to be taken care of, all digital and instantly usable at the location of the job.

Mobile Application with Real-Time Capabilities: Technicians can access the needed information from anywhere, both online and offline. Get the required updates in mere seconds.

Effective Customer Management: The best features of CRM that allow you to track and effectively manage your current customers.

Reporting and Analytics: Providing instant management reports with suggestions for business development.

Accounting Software Integration: Capable of integrating with accounting software like QuickBooks.

Invoicing, Quoting, and Estimating: This feature allows businesses to create and manage invoices and estimates for their clients. It can also integrate with payment processing systems to facilitate easy payments.

Intelligent Dispatching Service: Smart dispatching of technicians based on data like live location and severity of the issue.

Pros

Instantly generated Management Reports.
24/7 dedicated Customer Support
Smart Calling for on-field technicians

Cons

Longer onboarding process for integration of software
Does not have a free version available

Pricing

ZenHVAC offers a custom pricing plan for their software based on the total number of technicians that the customer employed.

ServiceBox

ServiceBox was created in 2012, by its two founders with the idea of easier management of work orders and jobs for service technicians. They started off their company focusing on the HVAC industry and have grown to expand to various verticals. Being a cloud-based software, they focused on features like scheduling, maintenance, payments, and timesheets for on-field technicians.

Features

Customer Information Management: ServiceBox manages its customers effectively and keeps all information of a customer visible and accessible to the team responsible.

Scheduling Work Orders and Dispatching: Effective scheduling of work orders by tracking available technicians and immediate dispatching of workers to location.

Reporting and Analytics: This feature provides management reports, which can help businesses track their performance and make informed decisions.

Pros

Field technicians find it easier to work on the software.
Dependable customer database
Real-time tracking of invoices and estimates

Cons

Navigation problems for technicians.
User reports of slow interface and difficult responsive levels.

Pricing

Standard User: Costs $35 per user per month and Includes features like Inventory, Work Order Management, Invoicing, and Integration with Accounting Software.

Premium User: Costs $55 per user per month and includes all standard features with Expenses, Payments, and all other features offered by ServiceBox.

Pricing plans start at $75 per month for 2 users from the standard division. Paying annually can earn you a 10% discount from your current plan.

ThermoGRID

ThermoGRID was founded in 2007 by a founder who had the experience of previously working for a HVAC company. Dissatisfied with the progress and taks of HVAC technicians in the company, the founder, Adam Cory, decided to make his own software with a personalized approach that could help make the work of HVAC technicians much easier.

Features

Voice Over IP: ThermoGRID provides a feature of voice over internet protocol and helps execute calls with customers over the internet in an instant.

Catalog of Training Videos: They provide a wide catalog of training videos for technicians and users to learn how to use their software.

Mobile App: Provide a mobile application for easier access to features for technicians and easier mobility of technicians.

Accounting Tool Integrations: Provides integration of accounting tools like QuickBooks into their software to easily transfer and use your financial records and transactions instantly.

Scheduling and Dispatching: Provide advanced scheduling and dispatching techniques based on location and distance.

Pros

Good job organization and customer organization
Good customer service experience
Overall easier software to learn and use

Cons

No routing features
According to users, creation of documents difficult
VOIP services more expensive than neccessary

Pricing

ThermoGRID’s pricing starts at $60 per month for every user. They also implement a $400 upfront fee for implementation of the product.

For anymore details on pricing plans, you can contact a representative from ThermoGRID, through their website.

Jobber

Jobber, established in 2011, was started for small home service companies and still targets businesses that need help getting off their feet in their initial periods. Their goal is to help streamline your workflows and help manage the repetitive tasks that are a daily occurrence for HVAC workers and technicians.

Features

Build Quotes and Automated Updates: Jobber provides the option to build quotes within the software and receive automated updates throughout the quote process.

Client Manager: Provides a feature of having a client manager for each client using the software and taking care of their queries.

Job Costing: Provides a feature to estimate the cost of a work order/ job before conducting the job according to factors about the order, for an effective estimate.

Service Agreement Management: Managing all of the current, previous, and future service agreements that may come to be.

Integration with Accounting Software: Effective Integration with external accounting software like QuickBooks for management of finances.

Pros

Good route optimization for on-field technicians
Automation of tasks and reminders for jobs
Customer Service 24/7

Cons

Do not have API integration
No free version is available.
Extra add-on fees for added modules and features like inventory management.

Pricing

Core Plan: $49 per month (billed annually) or $69 per month (billed monthly). This includes scheduling and managing jobs, sending quotes and invoices, a 24/7 client self-serve hub, and digital payments.

Connect Plan: $129 per month (billed annually) or $169 per month (billed monthly). This includes automated reminders, automatic payments, QuickBooks Online sync, and online booking.

Grow Plan: $249 per month (billed annually) or $349 per month (billed monthly). This includes quote add-ons and images, job costing, automated quote follow-ups, two-way text messaging, and up to 15 users.

Jonas Enterprise

Jonas Enterprise, a part of Jonas Software, was established in 2003, with the goal of helping companies in the construction industry improve their processes. Their goal was to create a vertical-specific solution for companies to improve their services and make it more efficient and profitable.

Features

GPS Routing: Jonas Enterprise provides a feature of live GPS Routing for your technicians to effectively travel and efficiently arrive at destinations with no delays.

Business Intelligence Tools: They provide a feature of intelligence tools that give suggestions based on metrics and reports on the company’s current state and functions.

Mobile Application: Provide a mobile application for technicians to effectively conduct their HVAC inspections without hassle and eliminate the need for paperwork.

Financial Accounting Features: Provide the opportunity for customers to manage their financial transactions and accounts within the software, to keep an easier track of money flow.

Inventory Management: Provide a feature for customers to effectively track and manage their inventory, with automatic updations and alerts.

Pros

The software is very user-friendly and easy to adapt to.
Customer Service is responsive
Automation of tasks make it more efficient for field service

Cons

Interface can be mich better visually
Mobile application not fully usable by technicians on

Pricing

Their monthly subscription fees amount upto $200 per user and have a large setup fee of $20,000 for their whole integration.

For any more pricing clarifications, contact any official from Jonas Enterprise through their contact portals.

Housecall Pro

Housecall Pro, established in 2013, is also a product provider for home service professionals to manage their workflows and anything related to their industry-specific functions. They do have basic features like scheduling and dispatching support, with a customer management platform, invoicing features, estimating features, and efficient workflows.

Features

Service Agreements: Housecall Pro has a feature for managing all of your service agreements in one location.

Email Marketing: Unique email marketing plans and workflows for a larger customer database and revenue generation.

Pipeline: Provides a workflow management board to go ahead a track your sales and status of your customer in the sales funnel.

Mobile Application: Access to mobile application for technicians on-field.

Price Book: Finance managing features with syncing to QuickBooks.

Job Costing: Evaluation of total estimate costs for bigger jobs.

CRM Platform: Platform to make it easier for customer management and continuous customer communication.

Pros

Large Integration with QuickBooks, includes all features.
Archive of useful training videos
Customer Service 24/7 for all professionals

Cons

The functionality of their customer management platform is limited
Internal system lags reported by users frequently

Pricing

Basic Plan: $49 per month. This includes solutions to optimize and streamline your business.

Essentials Plan: $129 per month. This includes advanced tools to simplify and scale your operations.

Max Plan: For established and growing businesses. You need to contact Housecall Pro for pricing details.

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Finding the Right Fit for Your Service Business

The right answer to this question is: it depends. There is no doubt that customers will be satisfied after the job is completed at a flat rate. Because they are guaranteed a fixed price, or one that is very close to it, unless something very unexpected occurs, the tough moment is removed between you and the customer.

But take the case of SAAS companies like ZenTrades that provide field service management software solutions to industries plumbing, HVAC, fire, electrical, etc. We reject the idea of a one-size-fits-all strategy. Larger organizations might need more features or bandwidth than your flat rate subscription plan can provide, while small business owners might choose software that provides a more affordable beginner plan. Hence trusted companies like ZenTrades have customized pricing. If you are a field service contractor, book a free demo with ZenTrades and get customized software at a customized price. In the same way, many SAAS and IT service companies prefer flexible pricing over flat rates.

Whereas if you are into field service industries like HVAC, plumbing, or electrical then, flat rate pricing can be the better option. But make sure you’re covering all of your overhead costs, such as non-billable hours, supplies, and insurance when figuring up your flat rate charges for your business.

Overall, flat rate pricing can be a helpful pricing strategy for businesses. It can be easy for customers to understand, and it can encourage bulk purchases. But businesses will need to be careful when setting prices to avoid losing sales or revenue.

Explore a better way to grow your business. Book a free demo now!

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The Best Software for HVAC Contractors in Canada

ZenHVAC