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ZenHVACby ZenTrades

ZenHVAC: The HVAC Software That Runs Your Whole Shop

ZenHVAC is HVAC service software built for contractors who are tired of juggling whiteboards, spreadsheets and missed calls. Book jobs, dispatch the right tech, quote on site, collect payment, and keep every maintenance agreement on track, all from one app your office and your techs will actually use.

✓QuickBooks sync included in every plan ✓Works offline in basements and attics
Trusted by HVAC teams across the country
HVAC management software

ZenHVAC Puts Your Whole HVAC Business in One Place

Six tools that replace the paper, the spreadsheets and the five different apps your team is switching between today.

Service Agreements

Sell More Maintenance Agreements and Never Miss a Visit

✓Create, renew and track HVAC service agreements in a few clicks
✓Add custom tasks like filter changes, coil cleaning or refrigerant checks to any plan
✓Visits book themselves on schedule, with automatic reminders to customers and techs
✓See which agreements are up for renewal this month so revenue doesn’t slip away
Explore service agreement features →

Why HVAC Contractors Switch to ZenHVAC. Less time in the office. More time on billable jobs.

70%
↗
Admin automated
Get Your Evenings Back
Stop finishing paperwork at the kitchen table. ZenHVAC automates up to 70% of admin work and builds reports up to 100x faster than doing them by hand.
25%
↗
Lower costs
Make More on Every Job
Cut wasted drive time and missed upsells. Contractors using ZenHVAC lower costs by up to 25% and raise team productivity by up to 20%.
15%
↗
Tech efficiency
Fix It Right the First Time
Techs see the full equipment and service history before they knock on the door. That means up to 15% better tech efficiency and fewer callbacks.
★
↗
Customer loyalty
Keep Customers Coming Back
Automatic reminders, on-the-way texts and easy online payments make you the HVAC company customers call again, and recommend to their neighbors.

Why HVAC Contractors Trust ZenHVAC

Read More Customer Stories →
“

Before ZenHVAC, scheduling was a whiteboard and a lot of phone calls. Now my techs see their day on their phone, invoices go out from the job site, and I’m not chasing paperwork at night.

H
Hector
ABQ Temperature
★★★★★
Hector or the team on a job

ZenHVAC: HVAC Contractor Software That Fits the Way You Work

Whether you run two trucks or twenty, residential service or commercial contracts, ZenHVAC adapts to your business instead of forcing you into someone else’s process.

Small HVAC Shops photo
Small HVAC Shops

HVAC Software for Small Businesses

You’re the owner, the dispatcher and sometimes the tech. ZenHVAC takes the office work off your plate so a team of 2 to 5 techs can run like a bigger company, without hiring more office staff.

Residential Service and Replacement photo
Residential Service and Replacement

Residential HVAC Service and Installs

Handle tune-ups, emergency no-heat and no-cool calls, and full system replacements in one place. Show homeowners clear options, offer financing and get the signature on site.

Commercial HVAC photo
Commercial HVAC

Commercial HVAC Service Software

Manage multi-site customers, rooftop units and recurring maintenance contracts. Keep equipment records for every building and send property managers clean service reports after every visit.

Real Results From HVAC Contractors

One HVAC software for dispatching, invoicing and service agreements, and the numbers show the difference after switching.

Up to
70%
of admin tasks automated
Up to
25%
lower operating costs
Up to
20%
higher team productivity
Book a Free Demo →
Monthly jobs completed before and after switching to ZenHVAC
BeforeAfter
Before ZenHVAC
After ZenHVAC

Switching to ZenHVAC Is Easier Than You Think

Most HVAC teams are up and running in days, not months, and you never have to stop taking calls while you switch.

01Step 1
Book a Demo

See ZenHVAC on a quick call built around your shop. We’ll show you the features that matter to your team and give you a clear price for your number of licenses.

02Step 2
We Set You Up

Our onboarding team moves your customers, equipment records and price book into ZenHVAC and connects QuickBooks for you.

03Step 3
Your Team Goes Live

We train your office and your techs, and your dedicated account manager stays with you through your first busy season.

ZenHVAC FAQs: Your HVAC Software Questions Answered

Everything HVAC teams ask before switching to ZenHVAC. Can’t find the answer you’re looking for? Our team is one click away.

HVAC software is a tool that helps heating and cooling contractors run their business from one place. It covers scheduling, dispatching techs, estimates, invoicing, payments, customer records and maintenance agreements, so you can drop the paper forms and spreadsheets.

The best HVAC software for a small business is one that’s easy to learn, works on a tech’s phone and doesn’t need a full-time office person to run. ZenHVAC is built for shops with a handful of techs, includes QuickBooks sync in every plan and comes with a dedicated account manager to help you set up.

ZenHVAC is priced per license, with different license types for owners, office staff and technicians. Most licenses fall around $50 to $70 per month, billed annually. Book a demo and we’ll give you an exact price for your team size.

Yes. ZenHVAC syncs invoices, payments and customers with QuickBooks, and the integration is included in every plan at no extra cost.

Yes. You can create and renew service agreements, add custom tasks to each plan, and let ZenHVAC book recurring visits and send reminders automatically.

Yes. Techs can keep working with no signal, and everything syncs once they’re back online.

Yes. ZenHVAC handles multi-site customers, equipment records for every unit and recurring maintenance contracts, along with residential service and installs.

Most HVAC teams are live within days. Our onboarding team moves your data over and trains your office and techs, so you don’t have to stop taking calls while you switch.

Yes. Scheduling and dispatch are built in. Drag jobs onto your techs’ calendars, send them to their phones instantly and let LISA, our AI assistant, plan the best route.