Let’s look at some of the essential features your fire inspection software must have to provide you with a competitive advantage and boost more revenue with its time-saving features. 

Comprehensive Fire Inspection Tools 

Commercial properties integrate complex fire protection tools such as heavy sprinklers, alarms, emergency lighting, strobes, etc. For a thorough inspection of the entire property and all relevant equipment, it is necessary to understand that a simple inspection tool will not be able to handle its complexity. Your fire inspection software should and must be able to consider multiple inspections simultaneously. Inspection software is available that instantly conducts inspections with the help of AI. The software scans your fire protection equipment and generates a list of defects that can mess up your equipment’s functionality and property safety. Having efficient software like that can help you conduct multiple inspections simultaneously and quickly to ensure the commercial property’s safety in no time. 

Automated Scheduling And Reminders 

As mentioned above, commercial businesses have to deal with multiple inspections simultaneously. Maintenance inspections are also a regular scenario due to the installation of heavy and complex protection systems. This means the probability of missing out on these inspections or not getting notified about your scheduled maintenance checks for an integral fire protection system. Missing out on essential inspections can ruin your reputation as a fire safety management business, affecting the commercial business’s safety and protection from unexpected fire accidents. A fire inspection software that sends automated scheduling and reminders can help stay on top of all your inspections so that you never miss out on any. This also helps reduce the burden on the administration team and keeps technicians always on top of their daily inspection jobs. 

Real-Time Data Collection And Reporting 

With numerous inspections happening simultaneously or on the list, it’s essential to have status updates and follow-up details it at your fingertips. For technicians, business owners, and administrative heads, staying updated is extremely important in order to prepare for the next plan of action. Using traditional methods for this meant running back and forth to the office after each inspection completion to update the back-end team, subsequent to which the documentation and proposal generation process will begin. As you can understand, it is a hectic and super time-consuming process, which undoubtedly will increase the technician’s workload, leaving behind the more important work such as ticking off all inspections for the day. An efficient fire inspection software, on the other hand, can help you take down a significant chunk of load and make communication a million times easier. The software will allow you to update all members of the team in real-time, from anywhere, anytime. Once you complete a job, just mark it done from your end. The status will be shared instantly with the team, allowing them to start processing what is required over the course of the next steps. 

Regulatory Compliance and Management 

Fire safety is complex and vary from jurisdiction to jurisdiction. Staying compliant with relevant building codes and regulations is a top priority for all businesses. if not adhered to, might result in hefty penalties and fines, and if went out of hand, then loss of individual life as well. even though these requirements are based on location and type of business, there are some general guidelines you can follow to ensure complete adherence and safety from fire. 

The NFPA provides relevant codes for commercial fire protection, such as NFPA 13 9sprinkler systems), NFPA 14 (Standpipes and Hose systems) and NFPA 72 (Fire alarm and signaling systems). Apart from NFPA, other authorities that have jurisdiction bodies include the International Building Code (IBC), OSHA, and local codes. 

Staying on par with the relevant codes and regulations seems easy, but it can get chaotic sometimes. As these codes keep changing from jurisdiction to jurisdiction, no fixed templates can help you stay compliant at all times, following the same structure. This is why having efficient fire safety software provides you with compliant documents such as checklists, forms, and other valid paperwork. These help you effortlessly stay compliant with the relevant codes and conduct successful compliance inspections.

Centralized Data Storage and Access

Wouldn’t you love it if your entire business was in one place? Apart from having a physical office, imagine your entire business operation is successfully uploaded to a cloud storage system accessible anywhere and anytime. This is one of the prime reasons you should switch from the traditional manual methods to modernizing your business and keeping it on the cloud. This also means that you don’t have to run back to your office building for every minute of update or change. You can update it on the platform itself and ensure the message has been updated on your team members’ dashboard. 

Customizable Checklists And Forms

Commercial properties have unique safety needs as compared to residential establishments. And different commercial properties will have different requirements concerning their type, location, size, occupants, etc. This is why accessing editable and customizable digital checklists on the cloud is a boon for commercial property inspections. You can edit and customize them according to your requirements and adhere to the region’s regulatory requirements. An all-in-one efficient fire safety inspection software gives you access to NFPA-compliant checklists, forms, and templates. Easy access to compliant documents while on the field and instant documents that you don’t have to worry about violating necessary codes! 

Analytics And Performance Tracking 

One great feature of robust fire safety inspection software is its showcasing business insights and performance analytics. In a single dashboard, you can access revenue insights, the number of inspections conducted, proposals and invoices sent over a set period, assets purchased and replaced, and every insight you want to know about your business. If not for software, you’d manually have to keep track, and once you miss out somewhere, the numbers won’t match at the end. A software solution is super beneficial in such cases. Gone are the days when you manually had to keep a count of everything. Invest in robust software that takes care of your business even when you’re not there. 

User Access Management

Fire inspections for commercial properties can get complicated and chaotic, thanks to the innumerable stakeholders that ensure adequate property safety and protection. You need fire safety inspection software that enables multiple stakeholders, such as property managers, maintenance teams, fire inspectors, and other levels of stakeholders who need access to the software. Role-based access controls embedded in the software ensure that any sensitive information present is kept confidential and secured and is only accessible to authorized personnel – maximizing security and accountability among all members. 

More than accommodating them, the software must be capable enough to handle a growing business. Your business might not stay the same after a certain period of time, so make sure that you choose the right fire safety inspection software for your business that accommodates your future business goals and plans.