If you really have a discussion with your fire technicians, you would find that at least one of your technicians might have gone to an old facility that had a fire pump installed in the back with barely enough light to read the pressure gauge. They might have had their paper checklist on a clipboard, a phone flashlight in their mouth, and a pen in their other hand. And by the time they got back to the office, they couldn’t remember whether the relief valve was leaking or not because a part of the documentation was smudged. 

The thing is that if your operational and technician teams are still hauling paper forms, emailing scattered PDFs, or manually reminding themselves of the next fire pump performance test, then there is a high probability of losing clients and revenue, missing inspections, and suffering liability issues, especially in this era of AI and growing technology where there are fire inspection softwares like ZenFire out there to automate entire fire safety businesses.

Scheduling and Automated Reminders

Fire pump inspectors have to struggle a lot. They have to conduct weekly churn tests, monthly controller checks, annual fire pump performance curve validation with a flow meter, and all three points on the curve. It’s understandable that some of the things might slip through the cracks. With ZenFire, you can automatically schedule inspections and assign them to each of your technicians beforehand. You can also assign recurring fire pump inspections based on NFPA 25 requirements for monthly, quarterly, and yearly inspections. Your technicians can use the ZenFire mobile app, which works on both iOS and Android, to look through the services that are assigned for that day, and can even click on the last controller check or rated flow test date, previous flow test results, along with the service history. This way, you also don’t have to worry about missing a deadline again. 

Pre-Built NFPA-25 Compliant Forms and Checklist

Most of the time, the frustrating thing about inspection is struggling through different forms and checklists for all types of fire pump systems, like electric and diesel pumps. ZenFire has pre-built NFPA 25-compliant forms and checklists that you can easily customize according to your local regulations. Whether your technician is logging churn pressure, suction pressure, or verifying if the pump is meeting the necessary pressure for sprinkler system demand, these in-built forms have all the necessary input fields. It’s like having an entire codebook built into your workflow.

Attach Photos and Texts During Documentation

If there is a leaking circulation relief valve, it is always better to take photos rather than just text to put it in the deficiency report. But most of the time, the inspector either writes the deficiency or takes photos with their personal phones, which might get lost under the photos of other fire pump inspections. With the ZenFire app, they can directly take a photo from the app and add a caption to the photo during documentation, which they can automatically generate into a legally compliant report with embedded photos, your business logo, and a digital signature. Additionally, with our voice-to-text functionality, your technician can just speak throughout the inspection, which will automatically be added as text during the fire pump inspection. 

Offline Mode Because Pump Housings Are Not Always Wi-Fi Friendly

Fire pump rooms are not always wi-fi friendly, and simply because of internet issues, the inspections might stop halfway, which can delay other services scheduled for the day.  ZenFire app supports offline mode and makes sure that your fire technicians don’t face any blockers during the inspection. They can complete the full inspection offline, and once they are back in the region with stable internet, all the data is synced automatically.

Cloud-Based Storage Of Inspection History and Reports

Searching the historical flow and pressure data of a particular client’s fire pump or inspection reports of the past five years in spreadsheets and Dropbox folders is very frustrating and time-consuming. With ZenFire, everything is stored in the cloud, and you can pull up any inspection report and review it in seconds or send it to the client whenever they ask for it. 

Smart Dispatching

Dispatching fire technicians can become quite an overwhelming and daunting task, especially when there are emergency calls. With ZenFire’s smart dispatching feature, you can view the real-time location of any technician and schedule the nearest one for emergency services based on the job priority in an efficient and cost-effective way.